SERVICES PROVIDED
  • Main Stage Design
  • Attendee Flow throughout the Venue & Event
  • Digital Branding Experience
  • Activations & Engagements
  • Entertainment Main Stage & Ancillary 
  • Motion & Still Graphics
  • Video Production & Post Production
  • Budget Management
  • All Venue, Vendor, & Client Logistics
  • Venue Procurement
  • Venue Management
  • F&B Planning & F&B Management on Site
  • Transportation

Event Overview & Challenge

Step into the 90s at the Field Museum! Our client’s 25th anniversary called for a radical celebration. This annual shindig kicked off with an all hands hybrid meeting, followed by an epic 90’s celebration for 400 guests held at none other than the iconic Field Museum. Neon colors, slinkies, and cassette tapes transformed Stanley Hall into a vibrant dance floor. A silent disco allowed guests to groove through exhibits.

This event was seriously All That and a Bag of Chips. It was like stepping into a time capsule and reliving the best of the 90s. From the nostalgic ambiance to the seamless execution, we delivered an experience that had guests exclaiming, “Oh Snap!” and “Talk to the hand!” Our team poured their heart and soul into this blast from the past, ensuring a night that will be remembered like a true classic.

Our involvement with this client and event has spanned several years, but the 2022 edition was particularly special. Our client had experienced significant growth and was commemorating a major milestone. Understanding their objectives, we collaborated closely with the client’s planning team to devise an effective strategy and tactics for achieving their goals. Once the plan was in place, we set our wheels in motion.

First and foremost, we undertook the task of securing a venue that would not only cater to a theater-style meeting space but also provide an ideal location for a reception hosting 400 guests, somewhere between the vibrant Gold Coast and South Loop neighborhoods. The Field Museum emerged as the perfect choice, with its offerings of the James Simpson Theater, Stanley Hall, and even an outdoor area for a captivating cocktail hour.

Our skilled production team collaborated seamlessly with the in-house audiovisual provider and the client team to execute a flawless live all-hands meeting, which was also streamed online. While our onsite team managed and directed the live meeting, our virtual tech specialist from Orlando ensured the smooth operation of the live stream. To enhance the visual experience, we crafted a bespoke broadcast graphics package for the live stream, encompassing picture-in-pictures, lower thirds, and logo loops. Additionally, we worked closely with the team to condense their program without compromising its significance, while also creating ample opportunities for employee recognition.

Turning our attention to the reception, we conceived a design vision inspired by the nostalgia-inducing 90s, perfectly aligned with our client’s 25th anniversary celebration. Collaborating with the museum’s designated vendors, we curated an overall aesthetic that exuded the essence of the era.

To immerse guests in the 90s experience, we curated food and beverage displays that embodied the vibe of the era. Backdrops adorned with 90s slang graphics and iconic elements such as Rubik’s Cubes and VHS tapes created an immersive environment. We even crafted an interactive cabinet display dessert station, where guests could open small, colorful doors to discover delectable treats.

Adding the finishing touches to the ambiance, our talented DJs expertly spun all the hits from the 90s, transporting guests back in time. We introduced a silent disco DJ Battle allowing guests to explore the exhibits while choosing and grooving to their favorite tunes. Throughout the event, our dedicated photographer skillfully captured lively GIFs and candid moments, ensuring lasting memories for the delighted attendees.

From planning production schedules and coordinating run-of-shows to managing on-site logistics and pre-production arrangements, our team was involved in every aspect of the event, delivering a truly remarkable experience.

The Solution

Working within museum settings always presents exciting challenges. The Field Museum posed a tight load-in window of just one and a half hours to set up an entire reception for 400 guests. To tackle this, we crafted a color-coded and minute-by-minute production schedule. This synchronized effort ensured smooth coordination among teams, from freight elevators and setup to labor and food execution.

But wait, there’s more! Mother Nature decided to surprise us with rain on the event day. However, we were well-prepared with a #rainplan. Swiftly adapting, we smoothly pivoted from the outdoor space to an equally stunning indoor location. It was a minor bump in the road that we had anticipated and swiftly navigated.

Through our team’s ingenuity and planning, we turned challenges into opportunities for success.

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