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Embracing Event Check-In and Badging Technology Trends

Today, we're diving into the latest event technology trends that are transforming the check-in and badge management processes. These user-friendly solutions are not only streamlining operations but also enhancing the overall attendee experience.

Self-Service & Contactless Event Check-In

User-friendly self-service kiosks are gaining popularity. Similar to the self-service terminals at airports, these kiosks typically combine contactless check-in with on-demand badge printing technology, and can even include schedule management features.

Mobile apps and QR codes are also becoming the norm, enabling attendees to breeze through the entrance with a simple scan of their smartphone. Not only does this hassle-free approach enhance the overall attendee experience by reducing wait times, it also minimizes physical contact for those who prefer that option.

Attendees can quickly check themselves in, print badges on the spot, and even make last-minute updates to their itineraries, all without needing assistance from your event management team. That means you’ll need fewer people monitoring the check-in experience and you can deploy your personnel resources more effectively.

These types of kiosks can even be used to check event attendees in for individual meeting sessions, giving you a full picture of attendance throughout the event. 

This user-friendly solution also means a more personalized experience. Attendees can now customize their event badges with their preferred names and information, fostering a sense of ownership and identity. It's a small touch that goes a long way in enhancing the attendee experience.

A man checking into an event using a self-service kiosk

Facial Recognition Technology

Facial recognition is making waves in the event technology space, offering a secure and efficient way for attendees to check in for events and conferences. 

Event attendees simply upload a photo during the online registration process. On the day of the event, the attendee accesses a self-service kiosk that scans their face and matches it to their registration profile. The attendee’s profile details appear on screen, along with a button to push to confirm their identity and complete the check-in process, which can include badge printing and itinerary management.

While this technology can be controversial, facial recognition is being used in a myriad of other ways for events including attendee feedback. Getting behavioral insights from facial analysis during a keynote can be critical in determining if your content strategy hit the mark. We predict facial recognition applications will become a staple in the event industry. 

A woman with an electronic mapping of her face

Interested in ethical facial analysis? is a leader in the space.

Using RFID & NFC Touch Points for Events

RFID and NFC technology can be used to create a seamless experience for event attendees from check-in to networking. There are plenty of benefits for both organizers and attendees including shorter lines, real time data insights, improved safety and security, and better hygiene and cleanliness. Below are a few ways we like to use this technology.

  • Event Check-in: Streamline check-in with personalized greetings and real-time data.

  • Session Check-in: Track session attendance and manage room capacity.

  • Access Control: Control entry to pre-booked sessions or VIP areas.

  • Content Distribution: Instantly share personalized content right to your delegate’s inbox.

  • Networking: Effortlessly share contact information and set up meetings

  • Resources: Access event resources by tapping a compatible or connected device.

  • Payment: Connect payment and go cashless during events. 

An RFID bracelet being touched to a reader during an event.

Want more information on how to use RFID for events? Check out eventbrite’s deep dive. 

Event Technology Trends: Final Tips

When choosing which event technology to deploy for your events, ensure that on-demand tech support is available and included in your subscription, and be sure to perform a dry-run of the processes the technology will be facilitating in the days leading up to your event.

Keeping attendees informed is crucial. Using event technology such as mobile apps with push notifications or SMS texts, you can provide real-time updates to event attendees for changes in schedules, room assignments, and more. Real-time updates ensure that everyone stays in the loop and can plan their day effectively.

You should also communicate any data security measures employed by the event technology platforms you’re using throughout the registration process to make event attendees comfortable that their personal information is secure. Event planners are now more conscious than ever about ensuring attendee data is protected and handled with care. Implementing robust data security measures is a top priority, assuring attendees that their information is in safe hands.

These latest event technology trends for check-in and badging are not just about convenience; they can help you create a seamless and enjoyable event experience for your attendees, while collecting actionable data that can inform how you approach your next event. Stay ahead of the game and make your next event a user-friendly success!


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